What Is the Best Way to Ship Large Furniture?

Rochdi Rais Rochdi Rais · Updated May 31, 2023

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Shipping large furniture can be a challenging task, but with the right approach and preparation, you can ensure successful and damage-free delivery. Whether you are relocating or selling furniture online, understanding the best practices for shipping large items is crucial.

This article will explore the top methods and strategies for safely shipping large furniture pieces. From proper packaging and labeling to selecting the right shipping service, we will cover all the essential aspects to help you navigate the process effectively.

Assessing Your Furniture and Packaging Needs

Before shipping large furniture, it’s essential to assess the item’s size, weight, and fragility. This evaluation will help you determine the most suitable packaging materials and methods. Consider the following factors:

  1. Size and Weight:
    • Measure the dimensions and weight of the furniture accurately.
    • Use these measurements to select appropriate packaging materials and estimate shipping costs.
  2. Fragility and Vulnerable Parts:
    • Identify any fragile components or areas that require extra protection.
    • Take note of detachable parts that need disassembly for safer shipping.

Proper Packaging Techniques for Large Furniture

Proper packaging is crucial to ensure the safe transportation of large furniture items. Follow these essential techniques:

  1. Disassembly:
    • If possible, disassemble the furniture into smaller pieces.
    • Keep track of all hardware and screws to facilitate reassembly.
  2. Wrapping and Cushioning:
    • Wrap fragile areas with protective materials like bubble wrap or foam.
    • Use furniture blankets or moving pads to cover the larger surfaces.
  3. Reinforcing the Packaging:
    • Strengthen the packaging with additional layers of cardboard or plywood.
    • Secure the packaging with heavy-duty tape or strapping.

Selecting the Right Shipping Service

Choosing the appropriate shipping service is crucial for successfully transporting large furniture items. Consider the following factors:

  1. Freight Shipping:
    • Freight shipping is ideal for large and heavy items.
    • Research reputable freight carriers that specialize in furniture transportation.
  2. White Glove Delivery:
    • Opt for white glove delivery services for added convenience.
    • These services handle all aspects of shipping, including packaging, loading, unloading, and placement.

Insurance and Tracking

To safeguard your investment and ensure peace of mind, consider insurance and tracking options:

  1. Insurance Coverage:
    • Purchase appropriate insurance coverage to protect your furniture during transit.
    • Understand the terms and conditions of the insurance policy.
  2. Shipment Tracking:
    • Choose a shipping service that offers real-time tracking.
    • Regularly monitor the progress of your shipment and address any issues promptly.

Labeling and Documentation

Accurate labeling and documentation are essential for smooth shipping and delivery:

  1. Clear Labeling:
    • Clearly label the package with the recipient’s address, contact information, and special instructions.
    • Indicate “Fragile” or “Handle with Care” if applicable.
  2. Documentation:
    • Keep copies of all shipping documents, including invoices, receipts, and insurance papers.
    • Maintain a record of communication with the shipping service provider.

Choosing a Reliable Shipping Company

Selecting a reliable shipping company is crucial for a successful and hassle-free experience. Consider the following tips:

  1. Research and Reviews:
    • Conduct thorough research and read reviews of different shipping companies.
    • Look for companies with positive feedback and a track record of shipping large furniture.
  2. Expertise and Specialization:
    • Choose a shipping company that specializes in handling large furniture items.
    • Verify their experience, licensing, and insurance coverage.

Considerations for International Shipping of Large Furniture

When it comes to shipping large furniture internationally, there are additional considerations to keep in mind. Here are some important factors to consider:

  1. Customs Regulations:
    • Research and understand the customs regulations and requirements of the destination country.
    • Ensure that your furniture complies with any restrictions or import regulations.
  2. Packaging for International Transit:
    • Use sturdy and durable packaging materials that can withstand long-distance transportation.
    • Consider using heat-treated wooden crates or pallets to meet international shipping standards.
  3. Documentation and Paperwork:
    • Prepare all necessary documentation, including customs forms, invoices, and packing lists.
    • Provide accurate and detailed descriptions of the furniture to facilitate customs clearance.
  4. Insurance Coverage:
    • Confirm that your insurance coverage extends to international shipments.
    • Consider purchasing additional coverage or a marine cargo insurance policy for added protection.
  5. Research Shipping Options:
    • Explore different shipping methods, such as sea freight or air freight, to determine the most cost-effective and efficient option.
    • Consult with international shipping experts or freight forwarders for the best shipping method.

DIY vs. Professional Furniture Shipping: Pros and Cons

Deciding whether to handle the shipping of large furniture yourself or hire professional heavy furniture movers. Let’s explore the pros and cons of both options:

  1. DIY Shipping: Pros:
    • Cost-saving: You can potentially save money by handling the shipping process yourself.
    • Control: You have full control over your furniture’s packaging, timing, and handling.


    • Lack of expertise: Without professional experience, there is a higher risk of damage during transit.
    • Time-consuming: DIY shipping requires significant time and effort, especially for large furniture pieces.
  2. Professional Furniture Shipping: Pros:
    • Expertise: Professional shipping companies have the experience and knowledge to handle large furniture safely.
    • Convenience: Hiring professionals saves you time and effort, as they handle all aspects of the shipping process.


    • Cost: Professional shipping services can be more expensive than DIY options.
    • Reliance on third-party: You’ll need to trust the expertise and reliability of the chosen shipping company.

Ultimately, the decision between DIY shipping and hiring professionals depends on your budget, time constraints, and comfort level. Assess the complexity of your furniture shipment and weigh the advantages and disadvantages of each option before making a choice.

By considering these additional factors for international shipping and evaluating the pros and cons of DIY versus professional shipping, you can make an informed decision that best suits your needs and ensures the safe transport of your large furniture.


Shipping large furniture requires careful planning, proper packaging, and choosing the right shipping service. You can confidently navigate the process by assessing your furniture, employing appropriate packaging techniques, selecting reliable carriers, and ensuring proper documentation.

Remember, each furniture piece is unique, so adapt these guidelines to suit your specific needs. With the best practices in place, you can successfully ship your large furniture items to their destination securely and efficiently.