How To Move and Ship Furniture: A Comprehensive Guide

Rochdi Rais Rochdi Rais · Updated May 31, 2023

discover how to ship furniture//”>shipping furniture, proper planning and execution are essential to ensure a smooth and successful process. Whether relocating to a new home, sending furniture to a loved one, or selling items online, learning how to move and ship furniture effectively can save you time, money, and stress.

This comprehensive guide will provide you with valuable tips and techniques to navigate the complexities of furniture transportation. From preparing your furniture for the journey to selecting the right shipping method and understanding insurance options, we’ve got you covered. So, let’s dive in and discover how to ship furniture safely.

Preparing Furniture for the Move

Before you move or ship your furniture, proper preparation is crucial to protect your valuable pieces from potential damage. Follow these steps to ensure your furniture is ready for the journey:

  1. Clean and Inspect: Thoroughly clean each piece of furniture and inspect it for any existing damages. Take note of any scratches, dents, or other issues requiring special attention during transportation.
  2. Disassemble if Necessary: If your furniture can be disassembled, such as tables, bed frames, or shelves, carefully take them apart. Keep all the necessary hardware, such as screws and bolts, organized in labeled bags or containers.
  3. Protect Fragile Components: For furniture with delicate parts, like glass tabletops or decorative elements, remove them if possible. Wrap them securely in bubble wrap or packing paper and label them appropriately.
  4. Wrap and Cushion: Use moving blankets, furniture pads, or bubble wrap to wrap larger items, such as sofas, dressers, or cabinets. Secure the protective material with packing tape to prevent it from shifting during transportation.
  5. Secure Drawers and Doors: To avoid any accidental opening, secure drawers and doors with tape or furniture straps. This will prevent them from swinging open and potentially damaging the furniture or surrounding items.
  6. Take Measurements: Measure the dimensions of your furniture to ensure it will fit through doorways, hallways, and staircases during the move. This will help you avoid any unnecessary challenges or last-minute surprises.
  7. Label and Document: Label each piece of furniture with clear, identifiable markings. Create an inventory list and take photographs of your furniture before packing. This will serve as documentation in case of any insurance claims for damages during transit.

Choosing the Right Shipping Method

Once your furniture is prepared correctly, the next step is to choose the right shipping method for your specific needs. Consider the following options:

  1. Professional Moving Companies: If you’re moving locally or internationally, hiring professional movers experienced in handling furniture transportation, such as CitizenShipper, can provide you with peace of mind. Research reputable moving companies and obtain quotes to compare prices and services.
  2. Freight Shipping: Freight shipping is a cost-effective option for shipping larger furniture items or multiple pieces. Freight companies specialize in transporting bulky goods and offer various shipping options based on your requirements.
  3. Parcel Shipping: For smaller furniture items or individual pieces, parcel shipping services like UPS, FedEx, or USPS may be suitable. These services typically have weight and size restrictions, so ensure your furniture meets their guidelines.
  4. White Glove Delivery: White glove delivery services offer higher care and convenience. Professionals will handle all aspects of the shipping process, including packing, loading, unloading, and even assembling the furniture at the destination.
  5. Peer-to-Peer Shipping: Peer-to-peer shipping platforms connect individuals who need to ship items with travelers heading in the same direction. This can be a cost-effective and flexible option, especially for long-distance moves.

When selecting a shipping method, consider factors such as the distance of the move, the fragility of your furniture, your budget, and the required delivery timeframe. Take the time to research and compare options to find the best fit for your specific needs.

Proper Packing Techniques

Proper packing is crucial to ensure the safety of your furniture during transportation. Follow these packing techniques to minimize the risk of damage:

  1. Use High-Quality Packing Materials: Invest in sturdy moving boxes, packing paper, bubble wrap, packing peanuts, and quality packing tape. These materials provide essential protection during transit.
  2. Disassemble Larger Furniture: Disassemble larger furniture pieces to make them easier to pack and transport. Refer to the manufacturer’s instructions for disassembly guidance.
  3. Wrap Fragile Items: Wrap fragile furniture components, such as glass shelves or mirror surfaces, with bubble wrap or packing paper. Secure the wrapping with tape to prevent shifting.
  4. Protect Furniture Corners: Place corner protectors or edge guards on furniture with vulnerable corners to prevent dents or scratches.
  5. Fill Empty Spaces: Fill any gaps inside boxes with packing peanuts or crumpled packing paper to prevent items from shifting during transit. This helps maintain stability and minimize the risk of damage.
  6. Properly Seal Boxes: Ensure all boxes are properly sealed with packing tape to prevent them from opening during transit. Label each box with the contents and room designation for easy unpacking.
  7. Consider Furniture Covers: If shipping furniture that requires additional protection, such as upholstered pieces, consider using furniture covers or plastic wrap to shield them from dirt, dust, and potential spills.

By employing these proper packing techniques, you can significantly reduce the risk of damage to your furniture during shipping.

Insurance Coverage for Furniture Shipping

When moving or shipping furniture, it’s crucial to consider insurance coverage to protect your valuable pieces in case of any unforeseen incidents or damages during transit. Here are some key points to keep in mind:

  1. Evaluate Existing Coverage: Check with your homeowner’s insurance policy to see if it provides coverage for furniture during the moving process. Some policies may offer limited coverage for items in transit, but it’s essential to understand the terms, limitations, and deductibles.
  2. Purchase Additional Insurance: If your insurance is insufficient or non-existent, consider purchasing additional insurance specifically designed for moving and shipping furniture. Many reputable moving companies offer transit insurance options to protect your furniture.
  3. Understand Coverage Options: Insurance coverage for furniture shipping typically includes two types: Full Value Protection and Released Value Protection. Full Value Protection provides coverage for the actual value of your furniture, while Released Value Protection offers minimal coverage based on the weight of the shipment. Carefully review the terms and conditions of each option before making a decision.
  4. Document and Photograph: Before packing your furniture, take photographs of each item from different angles. Create a detailed inventory list that includes descriptions, dimensions, and estimated values. These records will be crucial when filing an insurance claim, as they provide evidence of the furniture’s condition before transit.
  5. Read the Fine Print: When purchasing insurance, carefully read the policy documents and understand what is covered, excluded, and any specific filing requirements in the event of damage. Familiarize yourself with the claims process and keep copies of all relevant documents and communication.
  6. Communicate with the Shipping Provider: Inform your chosen shipping provider about the value of your furniture and the level of insurance coverage you require. Understand their liability limits and inquire about any additional coverage options they may offer.

Remember, insurance coverage provides an added layer of protection and peace of mind during furniture shipping. Evaluate your options, choose the appropriate coverage, and ensure your valuable furniture is adequately protected throughout its journey.


Moving and shipping furniture can be challenging, but with the right strategies and knowledge, you can ensure a successful and stress-free experience. By properly preparing your furniture, choosing the appropriate shipping method, and employing effective packing techniques, you can safeguard your valuable pieces and ensure their safe delivery to their new destination.

Remember to research and compare options, obtain insurance coverage if necessary, and track your shipments for added peace of mind. With careful planning and attention to detail, you can confidently navigate the complexities of moving and shipping furniture. So, start implementing these tips and get ready to enjoy your furniture in its new home!